What Is Employee Training Software: Types, Benefits & Best Tools

Did you know employees forget about 50% of the training material within one hour? This is detrimental to any organization investing in skill development. When a training program lacks a proper system, it becomes fragmented, ineffective, and a waste of time. How do you ensure knowledge retention and effective application on the job?  

This is where employee training software comes into play. It organizes learning, tracks progress, keeps employees engaged, and saves time. From LMS tools to microlearning applications, adopting the right software can enhance training efficacy and measurability. Let us examine these types, benefits, and the best tools to strengthen your workforce.

What Is an Employee Training Platform?

Employee training software is a robust solution for businesses to create, manage, distribute, and track training programs. It creates an organized channel to train new employees and upskill current personnel while ensuring compliance with company policy or industrial regulations. Some features of training platforms for employees include course creation, progress tracking, learning paths, collaboration, projects, assessments, and certification. 

Types of Employee Training Software 

There are different employee training software, each serving a different purpose. Let’s explore some of the top tools: 

• Learning Management System (LMS) – Consider this an all-in-one shop for training; it helps create, manage, and track learning and is well-suited for structured programs. 
• Microlearning Platforms – For quick, bite-sized lessons that fit in with a busy workday, these platforms ensure you deliver just short, to-the-point learning.
• eLearning Authoring Tools – Want to build specific training content with videos, quizzes, and interactive elements? This is the option for you.
• Virtual Training Software – These are live, instructor-led sessions over video, and this keeps remote teams connected and learning in real-time.
• Corporate MOOCs (Massive Open Online Courses) – These include platforms like Coursera or Udemy, which open the world of employee learning by offering courses from experts from across the globe. 

The right choice for you will depend on your needs. 

If you’re looking for an integrated product with structured formal training, tracking, analysis, and reports, go for an LMS. If you need something brief and easy to fit in with a busy schedule, then microlearning platforms will work. If you wish to create training content, eLearning authoring tools are the way to go. 

For teams that learn best with live sessions, virtual training software ensures maximum interactivity. When seeking a great variety of expert-led courses, corporate MOOCs like Coursera or Udemy can offer flexibility. 

Consider your team’s learning style, the type of training required, and the freedom you wish to have over the content. This will help you choose the right employee training software.

What Are the Benefits of Employee Training Software?

The answer is straightforward: it adds speed to training, de-stresses the learning processes, and makes it more effective in the long run. Here’s how:

• Saving Time and Money – No more scheduling and printing of training materials for in-person sessions. Everything is online, cutting down on costs and saving time.
• Ensures Consistency in Learning – Every employee has a fair shot at training; no one will miss an important piece of information.
• Tracks Progress and Performance – Do you want to know who is completing the courses and how they are doing? The training software gives you real-time insights.
• Boosts Engagement and Retention – Fun and interactive courses, tests, and gamification keep employees engaged and help them retain knowledge. 
• Supports Remote and Hybrid Teams – For employees working in an office or working from home, they can access training anytime and anywhere.

In the end, it is all about creating and sustaining an efficient learning program that keeps employees skilled and up-to-date.

Tips on How to Choose Online Training Software 

Here are a few ways by which you can choose the right training software:

1. Know your training objectives – First comes the objective for your training – be it compliance training or new employee orientation. Once that is fixed, look for software that matches those objectives and has that style of supporting your content.
2. Ease of use & interface design – Search for such a platform that has a nice look and feel; at the same time, it should not have any upfront learning curve. A clean and simple design will have employees hooked rather than frustrated.
3. Ability to customize and create content – Do you need to create personalized courses? Look for tools that allow the customization of training materials, gamification, and interactive features like quizzes or simulations.
4. Integration with other Systems – Advanced platforms will seamlessly integrate with any HR software, project management, or CRM system while rendering a clean data flow across your company.
5. Perfectly mobile compatible– As more employees work remotely or on the go, they should be able to learn anytime, anywhere. Make sure the platform you choose is compatible across devices, whether tablets, Android, or iOS. 
6. Advanced analytics and reporting- Beyond checking the basic things, look for software that gives you great insights into learner’s progression, performance, and completion rates to fine-tune training strategies.
7. Scalability and flexibility – Choose a platform that can be scaled as per your business, so that you can add new users and also upgrade features without any hassle.
8. Security features – Strong data protection and privacy controls must have been incorporated into the platform especially when dealing with sensitive employee or company information.
9. Blended learning options – An advanced system must combine self-paced learning with live virtual training and social learning, which is very important for employees with various learning styles.

With just the right balance of basic and advanced functionalities, you could go for the right software match that aligns with your present needs and future requirements in training.

5 Training Platforms for Employees

Let’s now explore the best employee training systems: 

1. ProProfs Training Maker 

ProProfs Training Maker is one of the best employee training software that’s easy to use. Whether you want to onboard employees or train them on topics such as compliance or upskilling, this is the place for everything. Not only can you create engaging courses with AI, premade templates, and add quizzes for assessment, but you can also track progress through analytics. You manage training with an LMS. Assign courses, view completion percentages, and send reminders within the same system. Integration with Zoom, Mailchimp, and HR tools enables you to operate a streamlined training environment across your organization.

Whether you need software for small or enterprise-level training, ProProfs is flexible with various pricing plans, including a forever free plan for small teams. Give it a try today to see how truly easy corporate training can be!

2. Docebo 

Docebo is an AI-powered LMS. This employee training system covers many forms of application, including employee onboarding, compliance training, sales enablement, talent development, customer education, and partner training. Docebo’s intelligent features help with content creation, automate administrative tasks, and personalize the learning experience. These results make training more efficient and with less manual effort. 

The modular architecture also includes content marketplaces, headless learning, extended enterprise solutions, and seamless integrations with platforms like Microsoft Teams and Salesforce. Brands trust Docebo for its scalable and high-impact learning solutions. 

3. iSpring Learn 

iSpring Learn is an LMS that ensures smooth employee training for onboarding, upskilling, and compliance. Accessible on all devices, iSpring’s training is result-oriented. This tool also works offline, which is ideal for employees on the go. The platform can be rightly integrated with iSpring Suite, a developed authoring tool that enables businesses to create, deliver, and manage training content without nearly any hassle. 

The iSpring Academy’s ready-made courses guarantee rapid deployment. Organizations can reduce the time spent developing training by using iSpring’s ready-made courses, which include all kinds of compliance, micro-learning, and training for channel partners. 

4. 360Learning

360Learning transforms workplace training into AI-enabled collaborative learning spaces for seamless knowledge sharing across organizations. It differs from traditional LMS in that instead of top-down content delivery, it allows employees to create courses and facilitate peer-driven learning. Programs can be constructed in minutes by trained AI automation to keep content fresh and available. 

Whether for compliance training, onboarding, or sales enablement, 360Learning always makes learning interactive, impactful, and tailored to the real needs of the business.  Trusted by 2,500+ organizations, it’s the go-to solution for companies looking to scale training and enhance workforce collaboration.

5. TalentLMS 

TalentLMS is one of the best employee training software for businesses looking for an easy, flexible, and scalable training solution. It offers a simplified learning experience for anything from employee onboarding to compliance to customer training – thanks to its intuitive interface, AI-driven course authoring, and integrated management tools. 

This employee training system can create training content in minutes by combining text, images, and quizzes. Through TalentLibrary™, you can get ready-made courses on fundamental workplace skills. With enterprise-grade security, ISO certifications, and GDPR compliance, organizations can trust TalentLMS to create high-quality learning experiences.

Boost Employee Engagement with the Best Employee Training Software!

Training is essential when we want to boost employee engagement. Equally important is choosing the right employee training software. The right platform choice depends on your needs, whether collaborative learning, microlearning, or progress monitoring. Investing in the right tools transforms training from a chore to an engaging experience, benefiting employees and the organization. Ultimately, it’s an investment in your future and a thriving learning culture. Explore your options and unlock your workforce’s potential.

ABOUT THE AUTHOR

IPWITHEASE

IPwithease is aimed at sharing knowledge across varied domains like Network, Security, Virtualization, Software, Wireless, etc.